Move off EZ-Scan, Ranger-style desktop capture, and other legacy cheque scanning systems onto one modern platform: fully on-premise, built-in OCR with handwriting recognition, a complete case management suite, and flat-rate pricing with no per-scanner billing.
The scanner may still work. The operating model around it does not scale: every new site, integration and update adds cost, coordination and another point of failure.
Every scanner, workstation and add-on needs its own licence — often with a physical USB key to track. Growth means more purchasing, more inventory, and more time on the phone when a key stops working. Cost scales with headcount, not with the value you get.
Changes require specialist work on each machine, with admin rights and careful coordination. A bad update can take a scanner offline with no quick rollback — so teams delay upgrades, and security fixes pile up.
The built-in database caps out at around 150–175k images. After that, someone is manually purging history or juggling separate backups of the database and the image files — exactly the kind of work you do not want to babysit.
Results come out as files that staff must move, import and check into your other systems by hand. No real-time visibility, no automatic retries — errors surface late and reconciliation is a manual effort.
Upgrades roll out machine by machine, so sites drift onto different versions over time. Support starts with “which version are you on?”, and standardising a fleet is a project in itself.
Adding new capabilities — better recognition, new bank integrations, mobile capture — means custom engineering on an ageing platform. Skills get harder to find, and the roadmap moves at the vendor’s pace, not yours.
Replace endpoint overhead with one centrally managed workflow for capture, recognition, review and output — deployed inside your infrastructure.
One flat rate covers your operation, however many scanners you run. Add workstations, branches or sites without multiplying licence fees — and no dongle inventory to manage.
Runs completely inside your infrastructure — cheque images and data never leave. Built-in OCR reads printed and handwritten fields: payee names, legal amounts, dates, MICR.
Capture is just the start. Approvals, exceptions, maker-checker review, searchable archive, reconciliation and audit trails — a complete workflow in one system.
Continuous upgrades and updates included in your flat rate. No upgrade projects, no version-lock support contracts, no surprise maintenance bills.
We are flexible about what the output is and where it goes. Check 21 output and accounting-file output are two separate outputs from the same scanning process — and you can have both, in whatever direction your workflow needs.
| Output type | Recipient | Purpose | Does it move money? |
|---|---|---|---|
| Check 21 / X9 image cash letter | Bank or check processor | Present scanned checks for deposit and clearing | Yes, after the bank accepts and processes the file |
| Accounting export | ERP, accounts-receivable or general-ledger system | Record the payment, identify the customer/invoice and reconcile the deposit | No |
| ACH export | Bank/ACH processor | Convert or originate an electronic bank-account transaction | Yes, but through ACH — not check clearing |
One scan, many destinations. The same captured item can produce an X9 image cash letter for your bank, an accounting record for your ERP, and an ACH file where that is the right rail — flexibly routed to whatever your downstream systems expect. See how outputs compare in the cheque scanner evaluation guide.
We manage the changeover around your current operation, while Chequedb keeps capture, exceptions, approvals and audit trails together in one automated workflow.
The architectural differences that drive cost, risk and speed
| Legacy desktop capture (EZ-Scan-style) | Chequedb | |
|---|---|---|
| Licensing | Per workstation and per scanner, plus hardware dongles | Flat-rate pricing — no per-scanner billing |
| Deployment | Windows desktop, COM DLLs, registry entries, regsvr32 | Modern platform with fully on-premise option |
| Recognition | Optional OCR plug-ins, old recognition engines | Built-in OCR with handwriting recognition |
| Workflow | Scan, batch, export | Full case management suite: capture to approval to archive |
| Outputs | Fixed file formats, batch-oriented exports | Flexible output — Check 21/X9, accounting, ACH — wherever it needs to go |
| Upgrades | Manual, per-endpoint update projects | Ongoing upgrades and updates included at flat-rate pricing |
| Support | Limited hours, per-vendor support chains | 24/7 support and assistance from a specialist team |
| Strategy | Legacy stack, hard to extend | Fresh, modern stack positioned for the future |
Compare the platform directly with cheque scanning software for banks, see how on-premise deployment works, or review the mailroom capture use case.
Chequedb models can be trained to extract the fields you need and run your own validation rules across invoices, receipts and other business documents. Printed or handwritten, every document can move through the same review, approval and audit workflow.
One engine. Your documents. Your rules.
Custom extraction
Read the fields your process needs
Custom validation
Apply your rules automatically
Bring us your current setup — scanners, formats, integrations — and we will show you the path to a cheaper, easier-to-run platform.