Move off EZ-Scan, Ranger-style desktop capture, and other legacy cheque scanning systems onto one modern platform: fully on-premise, built-in OCR with handwriting recognition, a complete case management suite, and flat-rate pricing with no per-scanner billing.
EZ-Scan and similar desktop systems were built for a different era: Windows workstations, COM plug-ins, registry installs, Access databases and per-workstation licences. They work — until you need to scale, integrate or modernise.
Every scanner, workstation and add-on needs its own licence — often with a physical USB key to track. Growth means more purchasing, more inventory, and more time on the phone when a key stops working. Cost scales with headcount, not with the value you get.
Changes require specialist work on each machine, with admin rights and careful coordination. A bad update can take a scanner offline with no quick rollback — so teams delay upgrades, and security fixes pile up.
The built-in database caps out at around 150–175k images. After that, someone is manually purging history or juggling separate backups of the database and the image files — exactly the kind of work you do not want to babysit.
Results come out as files that staff must move, import and check into your other systems by hand. No real-time visibility, no automatic retries — errors surface late and reconciliation is a manual effort.
Upgrades roll out machine by machine, so sites drift onto different versions over time. Support starts with “which version are you on?”, and standardising a fleet is a project in itself.
Adding new capabilities — better recognition, new bank integrations, mobile capture — means custom engineering on an ageing platform. Skills get harder to find, and the roadmap moves at the vendor’s pace, not yours.
A customer-centric platform that is cheaper, easier to run and built for what comes next
One flat rate covers your operation, however many scanners you run. Add workstations, branches or sites without multiplying licence fees — and no dongle inventory to manage.
Runs completely inside your infrastructure — cheque images and data never leave. Built-in OCR reads printed and handwritten fields: payee names, legal amounts, dates, MICR.
Capture is just the start. Approvals, exceptions, maker-checker review, searchable archive, reconciliation and audit trails — a complete workflow in one system.
Continuous upgrades and updates included in your flat rate. No upgrade projects, no version-lock support contracts, no surprise maintenance bills.
We are flexible about what the output is and where it goes. Check 21 output and accounting-file output are two separate outputs from the same scanning process — and you can have both, in whatever direction your workflow needs.
| Output type | Recipient | Purpose | Does it move money? |
|---|---|---|---|
| Check 21 / X9 image cash letter | Bank or check processor | Present scanned checks for deposit and clearing | Yes, after the bank accepts and processes the file |
| Accounting export | ERP, accounts-receivable or general-ledger system | Record the payment, identify the customer/invoice and reconcile the deposit | No |
| ACH export | Bank/ACH processor | Convert or originate an electronic bank-account transaction | Yes, but through ACH — not check clearing |
One scan, many destinations. The same captured item can produce an X9 image cash letter for your bank, an accounting record for your ERP, and an ACH file where that is the right rail — flexibly routed to whatever your downstream systems expect. See how outputs compare in the cheque scanner evaluation guide.
Replacing a legacy system is a change programme, not a swap. Our specialist team works with you to update your legacy systems and integrations gradually — reducing the blast radius of every change so your operation keeps running while you modernise.
We map your current capture, output formats, and downstream integrations before anything changes.
New platform captures alongside legacy with mirrored output — no cut-over risk.
Outputs move one at a time: X9 to the bank, records to the ERP, files to the archive.
Legacy endpoints are decommissioned on your schedule, not ours.
A specialist team on call around the clock — during migration and long after. We stay customer-centric because your cheque operation is our product, not an install base.
The architectural differences that drive cost, risk and speed
| Legacy desktop capture (EZ-Scan-style) | Chequedb | |
|---|---|---|
| Licensing | Per workstation and per scanner, plus hardware dongles | Flat-rate pricing — no per-scanner billing |
| Deployment | Windows desktop, COM DLLs, registry entries, regsvr32 | Modern platform with fully on-premise option |
| Recognition | Optional OCR plug-ins, old recognition engines | Built-in OCR with handwriting recognition |
| Workflow | Scan, batch, export | Full case management suite: capture to approval to archive |
| Outputs | Fixed file formats, batch-oriented exports | Flexible output — Check 21/X9, accounting, ACH — wherever it needs to go |
| Upgrades | Manual, per-endpoint update projects | Ongoing upgrades and updates included at flat-rate pricing |
| Support | Limited hours, per-vendor support chains | 24/7 support and assistance from a specialist team |
| Strategy | Legacy stack, hard to extend | Fresh, modern stack positioned for the future |
Compare the platform directly with cheque scanning software for banks, see how on-premise deployment works, or review the mailroom capture use case.
Bring us your current setup — scanners, formats, integrations — and we will show you the path to a cheaper, easier-to-run platform.