Manage the full lifecycle of incoming and outgoing cheques in Chequedb. Review extracted OCR and MICR fields, route exceptions, approve high-risk items, reconcile cleared cheques, search the archive, and maintain an audit trail that shows who did what and when. See the full requirements checklist.
Cheque management turns every piece of paper into a record you can actually find. Snap or scan a cheque — incoming payment, outgoing supplier cheque, or anything in between — and the platform reads it automatically. Payee, amount, date, account, memo: all extracted, all searchable.
No more spreadsheets. No more flipping through binders. Just search for what you need — "Northwind, over $5,000, this quarter" — and find it in seconds.
The image is captured and the platform automatically picks out the key fields — no manual data entry.
Type what you're looking for. Filter by payee, amount, date, or status. Find it in seconds — even across thousands of cheques.
One portal for incoming and outgoing cheques: verify extracted fields, approve exceptions, track status across the full lifecycle, and prove every change.
Compare cheque images with extracted amount, payee, date, MICR, signature, and endorsement fields.
Send high-value, low-confidence, or policy-matched cheques to the right reviewer before posting.
Track mismatched amounts, missing endorsements, duplicate risk, stale dates, and manual corrections.
Connect cleared, returned, pending, and exported cheque states back to deposits and accounting records.
Find cheques by extracted content, customer, account, amount, date, status, reviewer, or audit event.
Record who viewed, changed, approved, rejected, exported, and reconciled every cheque item.
Most cheque platforms struggle the moment a cheque is handwritten. Chequedb is one of the rare systems that reads handwritten amounts, payee names, and memos natively — including cursive, mixed-case, and colloquial forms like "twenty-five hundred."
Everything you need to manage cheques efficiently and securely
Maintain a centralised register of all cheques—incoming and outgoing. Search, filter, and access the complete history of every item in seconds.
Route cheques for approval automatically based on amount, department, or custom rules. Get notifications and reminders to keep processes moving.
Bank-grade encrypted storage with comprehensive audit trails. Every view, edit, and approval is logged for compliance and security.
Role-based permissions ensure users only see and do what they're authorized for. From viewers to administrators, control access precisely.
Dashboards and analytics provide instant visibility into cheque volumes, pending approvals, clearance status, and financial trends.
Connect directly to your banking partners for real-time status updates, automatic reconciliation, and faster clearance information.
Your scanner handles capture. Chequedb handles everything after — MICR normalization, OCR/ICR field extraction, cross-layer validation, exception routing, and the review queue. Compatible with desktop units, two-pocket production scanners, and kiosk devices.
USB scanners for branch or back-office environments. Output image + MICR string per item via TWAIN/ISIS driver.
Multi-pocket units with accept/reject sorting for high-volume back-office operations. Magnetic read head + optical fallback.
Departmental batch scanners and self-service kiosk/ATM capture devices. Connect over Ethernet or USB to the platform API.
How it works: Scanner captures front + back image and reads the MICR line → Chequedb SDK or REST API receives the payload → platform runs MICR normalization, OCR/ICR extraction, and validation → confident items post; mismatches surface in the review queue with reason codes. MICR and OCR signals are cross-checked to flag discrepancies — including potential fraud like altered MICR lines or mismatched amounts.
Chequedb syncs extracted cheque data, approval status, and audit events back into the financial systems your team already runs — including Odoo, QuickBooks, Xero, and custom ERP workflows via REST API.
Businesses across industries benefit from digital cheque management solutions
Manage client payments and trust account cheques
Track rent deposits and security cheques
Process premium payments and claims
High-volume B2B payment management
Supplier payment workflows
Client billing and payment tracking
Turn cheque handling into a searchable control workflow
Automated data extraction and review workflows reduce manual re-keying and help finance teams resolve exceptions earlier.
OCR, confidence scoring, and field validation help teams catch inconsistent amounts, dates, names, and references before posting.
Flag duplicate candidates, altered-looking fields, unexpected payees, missing approvals, and unusual cheque number patterns for review.
Keep images, extracted fields, approvals, corrections, status changes, and exports attached to the same cheque record.
Give finance, accounting, and audit teams one searchable source for cheque evidence instead of scattered folders and spreadsheets.
Track received, deposited, cleared, returned, issued, outstanding, stopped, voided, and reconciled cheques from one view.
See why businesses are making the switch to digital
Complementary products to enhance your cheque operations
Join hundreds of businesses that have transformed their cheque operations with Chequedb. Book a demo to see how our cheque management system can help you.