Search an outgoing cheque by cheque number and review its recorded issue, approval, delivery, outstanding, stopped, voided, cleared, returned, and reconciled states. Each status stays attached to its bank account, payee, source, timestamp, and evidence.
Cheque tracking is the process of monitoring the status and evidence trail for cheques throughout their lifecycle, whether they are incoming customer cheques or outgoing supplier payments.
Instead of relying on spreadsheet rows and end-of-month bank checks, a modern cheque tracking portal connects each cheque image to extracted fields, approvals, linked invoices or bills, clearing evidence, exceptions, and audit history.
$5,000.00 • Cleared today at 9:42 AM
$12,500.00 • Est. clearance: Tomorrow
$3,200.00 • Presented yesterday
$8,750.00 • Insufficient funds
Track an outgoing cheque by cheque number without relying on a paper register or one spreadsheet per bank account. Chequedb keeps the number attached to the issuing account, payee, approval, delivery evidence, status history, and reconciliation result.
Search by cheque number across bank accounts, entities, payees, periods, and statuses while preserving the original front and back image.
Record issue, approval, custody, delivery, stop, void, presentment, return, and clearing events with owners and timestamps.
Link the final status to bank-statement or accounting evidence and retain the approval and exception trail for review.
Need one searchable register for the underlying records? Review the central cheque database for multiple bank accounts.
Keep status, ownership, and supporting evidence together from issue to reconciliation
Review the latest recorded status from issue through delivery, presentment, clearing, return, or reconciliation, together with its source and timestamp.
Route recorded returns, stops, overdue items, or review holds to the responsible finance team when workflow rules identify an exception.
Keep the issuing account and available bank evidence attached to each cheque so repeated cheque numbers are interpreted in the correct account context.
Measure time since issue or delivery and group outstanding cheques into review buckets without presenting an estimate as a guaranteed clearing date.
Preserve recorded status changes, owners, timestamps, approvals, exceptions, and supporting evidence for reconciliation and audit review.
Analyze clearance patterns, identify slow-clearing banks, track bounce rates, and optimize your payment processes with data insights.
Record each lifecycle event only when the workflow or bank evidence supports it
The cheque is approved and recorded against its issuing account, payee, amount, and cheque number. Status: Issued.
When presentment evidence is available, record the date and source and update the status to Presented.
When the available bank or operational evidence shows processing has started, record In Clearing with its source and timestamp.
Use bank or reconciliation evidence to record Cleared or Returned, including any available return reason.
Transform payment visibility into business advantages
Review the latest recorded status, owner, timestamp, and evidence without reconstructing the outgoing workflow from separate spreadsheets.
Surface recorded returns, stops, ageing items, and missing evidence for finance review and documented follow-up.
Use outstanding-cheque ageing and confirmed outcomes as inputs to cash-flow review without treating an estimated date as guaranteed.
Flag duplicate candidates, sequence gaps, unusual status changes, and missing approvals for human review; flags are not proof of fraud.
Reduce repeated spreadsheet searches by keeping the cheque number, account, evidence, owner, and status history in one workflow.
Analyze clearance patterns, identify efficient banks, and optimize your payment processes based on actual performance data.
See the difference cheque tracking makes
Useful for teams that need an evidence-backed record of issued or received cheque status
Track client payment cheques and monitor clearance
Monitor rent cheques and security deposits
Track premium payments and claim settlements
Provide customers with cheque tracking services
High-volume B2B payment tracking
Complete payment visibility for SMEs
Common questions about our cheque tracking portal
See how Chequedb can keep cheque numbers, bank-account context, approvals, status history, and reconciliation evidence in one reviewable workflow.